HR Administrator - People Experience

Why Oviva?

To build a healthier future for all! Our mission is to provide the most accessible and effective care to people with weight-related conditions.

By blending behaviour change therapy with our unique technology and an incredible team of passionate employees, we create affordable and accessible app-based healthcare programmes to tackle conditions such as obesity and Type 2 diabetes.

Our proven strategy has made us an award-winning and the largest digital health provider treating weight-related conditions in Europe. We operate within healthcare systems, including the NHS, to provide people with the medical care they need. We are expanding rapidly across Europe, including the UK, Switzerland, Germany, and Poland. By joining us, you will be part of an organisation that has treated over 600,000 people to date and continues to grow.

To support our scaling workforce, we are looking for a motivated HR Administrator with a passion for innovation, process optimisation and making a tangible impact for our employees to join our People Experience Team. This is a hybrid role working from our office in Warsaw.

Key Responsibilities

• Onboarding & Offboarding: 

Coordinate and support onboarding processes to provide a seamless experience for new hires.
Manage offboarding processes, ensuring compliance and a positive experience for departing employees.

• Employee Lifecycle Administration: 

Prepare and manage employment contracts, role changes, and other lifecycle documentation.

• Payroll & Expenses Management: 

Assist in gathering and processing payroll inputs accurately and on time.
Support employees with expense submissions and queries.

• Process & Policy Support: 

Support the development and maintenance of global people processes and policies.

Educate and guide employees on People policies and procedures. 

• Employee Queries & Information: 

Maintain and update content on the People Portal.
Respond to employee queries submitted through our ticketing system, Freshdesk.

• Social & Office Coordination: 

Coordinate the local office facilities, including access requirements, room bookings and office-related administrative tasks.

Manage post and other office-related administrative tasks and responsibilities. 

Support with the coordination of social and team engagement activities, such as summer and winter events. 

Who We’re Looking For

• Strong organisational and administrative skills with high attention to detail.

• Excellent communication and interpersonal skills.

• Proficiency in bob (or other HR system) and Google Suite.

• Ability to manage multiple tasks and deadlines in a growth environment.

• Committed to enhancing the experience of our employees.

• Experience in a People/HR team within a scaling and/or global environment is a huge plus.

What We Offer

• The opportunity to make a meaningful impact in revolutionising healthcare

• Exciting and rewarding role in the high-growth environment

• Training and development opportunities, with a personal learning allowance

• Flexible & hybrid working - work in a way that suits you

• Home working allowance to set up your workspace

• Competitive Salary

Having a culture that people want to work in is very important to us. We do this by keeping our values at the forefront of everything we do:

              We place our patients first. We empower our teams. We make it happen.

Oviva is passionate about creating an inclusive culture that encourages, supports and celebrates the diverse voices of our employees. We are a truly inclusive place to work, where everyone can be themselves and everyone is welcome. We welcome and encourage applicants from all backgrounds and identities, including but not limited to race, ethnicity, gender, sexual orientation, age, ability, religion, and socioeconomic status. We seek candidates with unique perspectives to help us build a stronger, more inclusive team.

We're Proud to be a Disability Confident Employer

Ready to make a difference? Join us in transforming digital healthcare. Apply today!